The Expedited Cycle Count method gives you the ability to use Datarithm’s count lists and to enter the results directly into your Pharmacy Management System.
The Expedited Cycle Count method gives you the ability to use Datarithm’s count lists and to enter the results directly into your Pharmacy Management System. In most circumstances, this method allows counts to occur throughout the day and provides for real-time on-hand updates in your Pharmacy Management System, however, it does not allow Datarithm to capture and archive any count discrepancy metrics.
To perform a cycle count, go to the Cycle Count tab and click on Cycle Count Wizard:
Or click on Process Cycle Counts! from the green taskbar:
You will be redirected to the Cycle Counting page where you will be presented with the number of items in today’s cycle count list and the date and time that the count was last performed (as well as the user who performed the count).
From this page click on print to print the list of items for the day’s count:
Then click on finish to record that the cycle count has been completed in Datarithm. Count all items on the printed list and when a discrepancy is discovered between what is on the shelf and what is recorded in the Pharmacy Management System, make immediate corrective entries in the Pharmacy Management System to true-up the on-hand values.
If for any reason, the function needs to be paused for several days, Pharmacy Level users can do so by clicking on the Pause Cycle Count button from the Cycle Counting page:
Please note that if you miss three cumulative days of cycle counts, Datarithm will automatically suspend this function and Company level users will be alerted. Note that the number of missed days that results in cycle count pausing is configurable by a Company Level user within Forecast Settings.
To resume paused Cycle Count activities, go to the Cycle Count tab and click on Cycle Count Wizard:
Or click on the Resume Cycle Count! link from the green taskbar:
You will be redirected to the Cycle Counting page where you will be informed that either a staff member paused the function or that Datarithm paused the function due to cumulative days of missed counting.
To resume the process, click the Resume Cycle Count button:
Counting recommendations will resume on the next scheduled counting day. However, you can
generate a list immediately if you want to do the counts on the day the process is resumed by clicking on Generate a Cycle Count List:
After generating the list, please follow the same usual steps for printing the list and entering the counts directly into your Pharmacy Management System.